MULTI-COUNTRY. MULTI-COMPANY. MULTI-CURRENCY
Customizable to any country
Your payroll how you want it, how you need it.. Without the Dev time
Build To Gross
Generate gross payroll from a variety of data sets using automation and pay practice rules. Provide standardized input to local payroll processing teams.
GROSS TO NET
Process payroll in multiple countries for multiple companies on one payroll software platform. Full rules based, enterprise level payroll for every territory.
AGGREGATION
Collate processed payroll information from various in-country payroll teams for consolidated reporting and control.
Create, process and aggregate your global payrolls on one global payroll software platform.
Pay accurately, compliantly and on time anywhere in the world.
INTEGRATION
- Eliminate error and improve efficiencies through integration with your existing systems via API, sftp or a simple import file.
- Place our payroll software system in your overall, global human resources solution.
- Integration with banking and payment providers.
AUTOMATION
- Gross payroll automatically generated using HR data, time-sheet data, compensation changes reports and time-off records.
- Pay practice is programmed into the payroll software system to ensure company rules are followed.
REPORTING
- Variance reports comparing multiple periods in terms of both actual and percentage variation.
- All statutory and 3rd party reports for filing.
- Budget preparation reports.
- Aggregated payroll reports.
- Configurable payroll reporting tool.
- Complex financial journals that can be imported into your accounting system.
HRMS
- Paid time off (leave) requests and approval.
- Payslip and tax certificate history.
- Superuser and management level views.
- Updating of personal information, next of kin, dependents.
- Updating of banking information.
- Update of qualifications and uploading proof thereof.
WORKFLOWS
- Expense claims with approval and repayment automatically via payroll.
- Customizable work flow system for leave, expenses, training, bursary, travel and subsidence claims.
- Secure documents portal to keep confidential information off email.
AUDITING
- Full audit trail of all changes made to the system.
- Every element of the payroll has a start and end date and a record of who made that change.
- Exception reports that check for known issues and potentials risks in payroll.
- Detailed checking reports to review payroll changes.
Build to Gross
Automatically generate your gross payroll from varied input sources using preprogrammed rules.
PAY PRACTICE
- Pay practice rules on our global payroll software platform define how data for the payroll from various sources is to be treated.
- Payroll software is configured with pay practice rules.
- Pay practice rules programmed into the system ensure payrolls are processed accurately and efficiently.
- Different pay groups can have different pay practices ensuring local compliance.
TIME KEEPING
- The system can be configured to accept time and attendance information from various systems.
- Flexibility in accepting information means you are free to use the system best suited (and best supported) in each territory.
- Timekeeping information is vital to ensure the correct recording of the breakdown of gross earnings and that leave provisions are accurate.
PAY HISTORY
- Loading compensation changes by date enables them to be loaded prior to the implementation date. The benefit of this is that changes are automatically applied and retrospective calculations can be processed automatically.
- Storage of historical information and payroll code results in powerful reporting functionality.
Gross to Net
Process your global payroll on one, customizable payroll platform ensuring global standards and consistent outcomes.
Payroll
- Customizable payroll software
- Unlimited payroll and creditor codes with full descriptions on our global payroll software platform.
- Split costing at an employee and payroll code level.
- Loan types with moving balances.
- Multiple payment methods.
- Split net pay.
- Generation of bank files for multiple banks.
- Shadow payrolls for ex-pat employees.
- Earnings in one currency and net pay in another.
- Automatic gross-up calculations.
- Retrospective payroll calculations.
Taxes & Filing
- Tax regimes per territory.
- Public holidays loaded per territory.
- Payroll elements coded in alignment with tax legislation on the Zapeo global payroll software platform.
- Tax certificates created and stored for access by employees.
- Public holiday database automatically updated for each territory.
- PAYE tables, statutory contribution updated centrally.
Payments
- Bank files for integration with the bank or payment platform of choice on our customizable payroll platform.
- Unlimited split-net pay capability.
- Garnishees payments included in bank- file.
- Multiple payment batches for creditor, statutory or additional pay cycles.
- Payment platform for the controlled release of payment batches in a secure and correct manner.
PAY RULES
- Compensation rules per territory, branch, tree-level ensures gross payroll is created accurately, fairly and consistently.
- These records include all compensation and benefits paid to employees (all earnings due to the employee in the month).
- Accurate data automatically processed means accurate payrolls, accurate reporting, accurate filing and accurate journals.
TIME-OFF DATA
- Employee self-service system enables this information to be managed by the employees themselves improving efficiency and control.
- Accurately recorded time off with proper work flow saves money and improves employee engagement.
- Information set per country removes the burden of tracking public holidays in dozens of territories.
- Paid time off is a major expense for companies and must be accurately tracked.
HR DATA
- Employee information such as start dates, demographics are vital to correctly generate the gross payroll.
- A gross to net engine that is able to access HR data is able to generate an accurate, repeatable and auditable payroll.
- Integration with your HRMS or using the HRMS functionality of our system automates the collection and processing of this information.
Rules based
- Automatic pro-rating for starters and leavers.
- Custom payroll rules per country, legal entity and tree level.
- Each element has recorded with a start and end-date resulting in highly accurate processing and reporting.
- Multiple loan types per employee.
- Advanced journals for export to any accounting system.
- Full integration with ESS to allow for accurate accruals with respect to paid time off.
Enterprise
- Multiple legal entities in one environment.
- Multiple payroll calendars within one legal entity – customizable payroll calendars.
- Multiple tree levels with an organization.
- Multiple administrative users with different access levels.
Aggregation
Aggregate the results from your local payroll teams for a consistent, consolidated, controlled and compliant international payroll.
Consistent
- Management of data on one centralised system ensures that information and reporting are consistent across your global payroll.
- Consistency makes understanding, deployment and execution simpler across many varied territories.
Consolidated
- Generating payroll instruction from one payroll software platform simplifies the process of integration with other business systems.
- Checking, funds requests and journals are provided in one format for ease of distribution and understanding.
Controlled
- Ensure consistent application of payroll practices across your distributed organization.
- Uniform reporting makes keeping an eye on payroll that much easier.
Compliant
- Ensure standards are maintained across the organization.
- Reports available in a standardised format for distribution to management, auditors and other stakeholders.
